RecrutFloHow it works
From a messy inbox to an organized CV database - automatically.
RecrutFlo connects to the mailbox your team already uses, quietly organizes every CV that comes in, and leaves every real decision to your recruiters.
Ingest
Connect a mailbox. RecrutFlo monitors new messages and attachments around the clock.
Extract
AI reads CVs and returns structured candidate fields - contact details, experience, skills and more.
Export
Download clean, organized candidate records to CSV whenever you need them elsewhere.
Connects to what you already use
No new inbox to check.
Gmail
Connect a Google Workspace or personal Gmail recruitment inbox.
Microsoft 365
Connect an Outlook / Microsoft 365 recruitment mailbox.
IMAP
Connect any other mailbox provider that supports standard IMAP.
Step by step
What happens to every CV email.
Step 1
Receive
RecrutFlo watches your connected mailbox for new messages around the clock, without anyone having to check it manually.
Step 2
Detect CV
Every incoming email is screened to identify whether it's a job application - separating real candidate emails from newsletters, spam and unrelated messages.
Step 3
Extract
Attached PDF, DOC and DOCX files are parsed and turned into structured fields: contact details, experience, skills, languages, location, salary expectations and availability.
Step 4
Review
Every extracted record stays a draft until a recruiter reviews it. RecrutFlo never makes a hiring decision on its own - it prepares the information, you decide.
Step 5
Export
Once confirmed, the candidate is searchable in your CV library, linked to the right role context, and ready to export to CSV whenever you need it elsewhere.
Philosophy
RecrutFlo does the repetitive work. The recruiter makes the decisions.
Positioning
Where RecrutFlo fits in your recruitment stack.
RecrutFlo sits below an ATS (simpler to set up and use), above a raw CV-parsing API (matching, deduplication and search are already built in), and more reliable than an improvised spreadsheet-and-email workflow.
What RecrutFlo does
- Monitor recruitment mailboxes and detect CV emails automatically
- Extract structured candidate data from PDF, DOC and DOCX attachments
- Match candidates to the correct role context
- Maintain a single, deduplicated candidate database
- Keep a full audit trail of every change
- Export clean candidate records to CSV
What RecrutFlo is not
- HRIS or payroll software
- Vacation or absence management
- Enterprise ATS with hiring pipelines
- Performance management or LMS
- A raw parsing API you have to build your own workflow on top of
Best for
Micro businesses, SMEs, startups and recruitment agencies that receive CVs by email and want clean, searchable candidate data without a complex ATS setup.
Built around EU data protection
Candidate data, handled with care.
Every workspace is isolated by tenant, with a full audit trail of who accessed or changed what. CVs contain sensitive personal data, and RecrutFlo is designed around that from the ground up.
See it with your own mailbox.
The Free plan lets you try RecrutFlo with a real mailbox, no card required.