Recruitment Inbox Automation

RecrutFlo: From inbox to candidate. Automatically.

Connect Microsoft 365 or an IMAP-compatible recruitment inbox, or upload CVs directly. RecrutFlo turns them into an organized, searchable candidate database - no complex ATS migration required.

Start free View pricing

Use the Free plan for as long as it is useful. No credit card, payment or commitment required.

Free plan with no time limit

Tenant-isolated workspaces

TLS-protected connections

CV data is not used to train shared AI models

Privacy and data handling

Gmail automatic connection is coming soon and is currently completing Google's approval process.

Built for micro businesses, SMEs, startups and recruitment agencies that receive CVs by email.

app.recrutflo.com/dashboard

CV intake workspace

Senior Java Developer

Processing

Mailbox

Connected

CV emails

Organized

Duplicates

Detected

Exports

CSV ready

CV processing activity

This week

Joao Martins

CV extracted

Added automatically

Recruitment Inbox

Candidate email

Queued

The problem

Recruitment still lives in an inbox.

Many small businesses and recruitment agencies still receive applications through a dedicated mailbox. CVs get lost, candidates get duplicated, nobody remembers who applied six months ago, and finding someone means scrolling through hundreds of emails by hand.

Outlook

Download CV

Windows folder

Excel

Outlook

CVs get lostDuplicate candidatesNo historyManual organizationLimited searchAdministrative overload

Illustration representing a cluttered, disorganized recruitment inbox full of overlapping CV emails

Cost of manual intake

Make inbox administration measurable.

Use your own CV volume, handling time and hourly cost to estimate how much recruitment administration costs each month. The calculator uses your inputs rather than promising a standard saving.

Calculate your ROI

Your workflow, your numbers

Monthly CVsxMinutes per CV=Manual intake time

Adjust every input and keep the estimate conservative. No benchmark, customer result or guaranteed saving is assumed.

The solution

RecrutFlo takes it from here.

Receive

Detect CV

Extract

Confidence check

Export

See exactly how it works

Philosophy

AI organizes.
Recruiters decide.

RecrutFlo automates repetitive CV intake and organization. It extracts and organizes objective candidate information, but never makes hiring decisions.

Product overview

Focused CV intake, without the complexity of another ATS.

RecrutFlo stores tenants, users, sessions, CV records, mailboxes, emails, attachments, extraction results and processing records in a secure workspace designed around EU data protection principles.

Mailbox monitoring

Connect one or more recruitment inboxes and keep candidate emails in a structured intake workspace.

Automatic CV extraction

Automatically extract objective CV fields such as contact details, experience, skills, languages, location, salary expectations and availability. High-confidence records are activated automatically; only lower-confidence results are sent for recruiter verification.

Searchable CV library

Find candidates later by role context, skills, language, location, source mailbox or processing status.

Simple export path

Export organized candidate records to CSV so teams can use their preferred spreadsheets or downstream databases.

Illustration showing a chaotic recruitment inbox turning into an organized, searchable CV database

Positioning

Not another ATS to learn.

Implementing a full ATS can require teams to change established workflows. RecrutFlo sits between your mailbox and whichever system comes next, automating the part in between.

Typical ATS

Migrate your workflow into a new system
Train your team on another tool
Start again with no history

RecrutFlo

Keep using the mailbox your team already knows
CVs organize themselves in the background
Full candidate history from day one

RecrutFlo isn't a HRIS, payroll platform or enterprise ATS - it's the automation layer between your inbox and whatever you use next.

Illustration representing secure, EU-based data protection for candidate records

Built around EU data protection

Candidate data, handled with care.

CVs contain personal data and may include sensitive information. RecrutFlo isolates every workspace by tenant, keeps an audit trail of relevant actions, does not sell candidate records, and shares data only with documented service providers needed to operate the service.

Plans

Simple plans for every recruitment inbox.

Every customer can try RecrutFlo with the Free plan. Paid subscriptions are processed securely by Stripe, and RecrutFlo never stores card or bank account details.

No lengthy ATS contracts, no per-seat markups - cancel anytime.

See full plan comparison & FAQ

Free

For trying RecrutFlo with a small recruiting inbox.

1 user
1 mailbox
10 CV processing runs per month
Up to 25 active CV records
CSV export (up to 25 rows)

Start free

Starter

€19/month

For email-led recruitment teams that need reliable CV organization.

2 users
1 mailbox
250 CV processing runs per month
Up to 500 active CV records
Unlimited CSV export

Choose Starter